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6rove Pre-school                                                                                                                                                       Sept 2020

Tel 07749240004 or 01275857614



Welcome back from the summer break, I hope you all had an enjoyable holiday. Thank you for the kind cards and gifts at the end of the summer term. A big welcome to our new families and the families that we have not seen since March.


Term dates

Term 1  1st Sept 2020 – 23rd Oct 2020

Term 2  2nd Nov 2020  - 14th Dec 2020


Contact details

I hope you have all managed to read the updates around starting back and guidance due to COVID 19. It is particularly important that we have up to date contact details incase we need to contact you urgently to collect a child or if we have to close suddenly. Please let me have any email address, address, contacts, home, work, or mobiles number that have changed. You will also need to update Tapestry, Parentmailpmx and complete a new Parent Declaration form for North Somerset.



Due to COVID19 and to prevent parents/carers having to sign the accident book we will send a text with any accidents to the first contact number on the registration form please acknowledge that you have read the message by sending a text read to us as soon as possible.


Tapestry Online Journal

New and existing families we use Tapestry online journals to record observations, send out memos, wow mentions and learning about your children. We also use Tapestry to help plan your child’s next steps and track and assess their progress. Email invites have been sent out from Tapestry to all families with an email address. (Please check spam) If you haven’t had an email please complete the slip at the end of the newsletter and write the email address clearly.  Thank you to the Parents who have already signed up. Remember to add any “wows” or achievements during the summer break.

You will have a direct feed to your child’s journal and will be able to add your own “wow” moments or other achievement made by your child.

New Families please go into your child’s account, on the right hand side it says “About me” please complete this section to help us create a starting point for your child.

Please note the staff have a rota for observations and several key children so you won’t have updates every time your child is in we do have to continue to social distance so it is likely that observations will be lower than previous years..


Parentmail – new families

We use Parentmail to send out emails, newsletters, text messages about closures, bad weather etc. An email asking you to register has been sent out please register a.s.a.p.  If you have not received an email, please check your spam box, and make sure that your browser is up to date as sometimes the browser prevents the Parentmail opening. If you still don’t receive an email let me have your email address (slip at the end of this letter) again so that I can double check and re-send.

This will provide a safer, easier means of communicating with parents and saves on printing and paper costs so please register. There is an app for Parentmail if using this on your phone sometimes you will find that you cannot reply to emails.

If you cannot send from Parentmailpmx use email or Emails should send from a laptop.


Parentmail – all

Please remember to update your parentmail details if you change email address or telephone number.

You can also include details of any other carer e.g. Grandparent or child minder so that they are kept informed of events and activities. Please let me have their email details and I will send out the registration email.


Website this has lots of information so please remember to use for updates, details about the setting etc.


Home Learning Holiday activity

I hope you have enjoyed the Home Learning holiday challenge please remember to post on Tapestry what you have done/found,, photos etc. into pre-school. The details were posted on our Facebook page and in the memos section of Tapestry


Remember to add “Wows and holiday achievements to your child’s Tapestry journal.

For new families please complete and send in the My Family book given out on your visit. The children really love to look at these but at the moment we will have to limit them to one day a week so that they can then be quarantined before coming out again. They are a great resource for the staff and children to use to get to know families. The preschool staff also have books to share with the children.


Lunch boxes

Please remember that children staying from 9.00 a.m. - 3.00.p.m. will need to bring a packed lunch in a named washable lunch box, we will provide a safe space for lunch boxes. We will provide milk and water for the children, no other drinks please as we have had problems with ants in the past. The children will eat at approximately 12.05 a.m. so please ensure that the food provided can be left unrefrigerated until this time. Children attending the afternoon session on these days can also bring a packed lunch. The children all sit down together and are encouraged to be independent, by opening tubs and packets or peeling their fruit.  Please remember to cut grapes and cherry tomatoes as these can cause choking in young children. We also ask that peanut butter or nuts are not included in the lunch box. Do tell us about your child’s dietary needs and we will make sure that these are met. A maximum of four items should be included in the lunch box, no sweets or chocolate please. An ice pack should be included.


The start and end of the session and change over at lunchtime is a very busy time, the staff will be very busy, if you have any messages to pass on it would be good if these could be jotted down, the book in the reading bag can be used for messages, or ring during the session to speak to the session leader or key person.


Water bottle

Please provide a named water bottle for your child – no juice we will empty and replace with water.



We provide the children with a drink, milk or water, and  fruit  snack each morning session. No donations from home at the moment the cost of fruit will be covered in the resource fee. (details in update sent out 19th Sept via Parentmailpmx.)


Parent Declaration Form -Funding Forms

These will be handed out on the first session that your child attends.  We will provide hand sanitizer for you to use prior to signing. These are slightly more detailed please complete all areas, I have completed some areas for you already, and remember to sign. Incomplete or unsigned forms will be returned, and this delay could result in no funding for the month or term. Please sign when you are at preschool or if taking home or to another setting to sign please return as soon as possible. Funding now must be dealt with online and the cut off date for September is 20th failure to return by then could result in your child not receiving funding for the autumn term. A new form needs to be completed when sessions have changed from the previous term and if there are any changes to contact details, address etc. and for first time claims. Funding is available for two-year old, universal 15 hour and 30-hour funding meeting certain criteria please check for further details. If your child attends another setting and you are claiming funding, there as well you will need to get the other setting to sign the form and copy one for each setting so that we both have a copy of the same declaration form.


Arriving and collecting children

It is important to arrive promptly and collect on time. We take a group register at the start of the session and talk about the session ahead in our key-person groups this is particularly good for settling the children and establishing the routine. Late arrivals miss this vital time and the group time is disrupted when staff have to let late arrivals in.

It is particularly important to collect children on time, particularly when we do all day so that we do not exceed our staff; children ratios, A fee will be charged for late collections.


We will continue to cover the Festivals of Harvest, Eid Diwali, Hanukkah, and Christmas this term but will do this by introducing a resource connected to the Festival to, spark interests. We welcome input from parents or carers to help us celebrate these Festivals in any way and if you know someone who celebrates any of these Festivals and who would be willing to contribute, although we cannot have visitors at the moment, please let one of us know.



Any suggestions for local groups who would benefit from Harvest donations or contributions most welcome.


Mobile phones, cameras, and smoking

The pre-school has a no smoking policy this includes the outside play area. Mobiles and cameras (apart from the pre-school phone and camera) are not allowed to be used in the pre-school during the session; staff and visitor’s mobiles will be locked in the cupboard. Photographs can be taken at the concert and fundraising events when parents are present with their child. When collecting a child for the first time parents and carers already listed on the registration form should bring photographic ID we will then mark on the registration form that ID has been seen.



The Grove Sports Centre have CCTV cameras around the building and in the pre-school area. It will not be on during pre-school hours; the pre-school leader and assistant leaders will ensure that it is turned off during opening hours and back on when we leave. The CCTV camera has been added to our policy cameras and mobiles.


Sweatshirts and T-Shirts

Sweatshirts and T-Shirts with the Grove Pre-school logo can be purchased.  To order direct link


Books and book bags

We are very fortunate to have several boxes of books at pre-school the children can borrow these (new children will receive a book bag during their first week at pre-school) we help the children to select  books to take home and enjoy with their family. We know that from time to time books can become worn or damaged, please let a member of staff know of any damage so that we can repair or replace. We will also include a “Wow” sheet for you to record any achievements at home, counting to 5, getting dressed unaided, etc., we will include these on our “Wow” tree and use in your child’s diary. We also include a book to record any comments about the books read, how your child enjoyed them or not and any reading progress. You can also use the book to keep in touch with your child’s key person. There are several information sheets in the bag so please take time to read these. Due to COVID 19 we will be sending several books home at a time so please only send in book bags once a week at the most or when the books have been read. Children often like to read books several times so do keep longer if this is the case

We will quarantine all returned books for at least 72 hours and rotate the book boxes daily.


During your child’s first week at pre-school we will also send home a few other sheets with information around your child starting at preschool.


Outdoor clothing

We go out each day as a group for approximately 30 minutes please make sure that your child has suitable clothing i.e. sun hat if sunny, coat and suitable shoes/boots if wet or cold. Please make sure that all clothing is named and encourage your child to put on/take off their own clothing


2-year-old. 15 hour, 30-hour funding and EYPP


Every 2-year-old funded, and 15 hour funded child in entitled to 570 hours over a year with 30 hours funded entitled to 1140 hours.

The number of hours start from the term that your child first takes up a place so usually from the term following the 2nd or 3rd birthday, so we have three different funding years for April, September or January starters. The school year runs from Sept – July  so does not always fit with the funded years and parents might need to pay for some sessions at the end of their child’s funded year. This tends to be the children who take up 30 hours or 15 hours spread over every day of the week. I will let you know as we approach the end of your child’s funded year if you need to pay for any sessions.


The timing and varied holiday dates around Easter tend to be the reason for the difference between your child’s funded year and the school year dates.  


Early years pupil premium

Your child’s early years education provider might be able to get up to £302 per year to help with your child’s education. This will be paid directly to your provider.

Who can apply

You can apply for early years pupil premium if your child is aged 3 or 4 and you get 15 hours free childcare.

You must also get at least one of the following:

You may also get early years pupil premium if your child is currently being looked after by a local authority in England or Wales or if your child has left care in England or Wales through:

  • adoption
  • special guardianship order
  • a child arrangements order

How to apply

To apply for early years pupil premium speak to your childcare provider or local council.



Fees are £18.00, per session these are payable monthly/weekly/daily or half termly in advance.  Fees continue to be payable if a child is absent. In cases of prolonged absence i.e. Holidays or sickness, closures parents/carers should consort staff about fee payment. We try to sell sessions where possible. Each child’s attendance at the group is conditional upon continued payment of any necessary fees and or Nursery funding. We expect children who are eligible for funding to use funding for all their sessions at Pre-school or to pay fees as above, we therefore expect that at the end of the first week of term we will have received a payment from each parent/carer for a monthly/weekly/ daily or half termly payment or a completed Funding form.


Attached is a fee notice for the term and our fee policy.


30-hour codes last approximately 3 months from the date you received the code, you should receive an email but please make a note to re-check/verify every 3 months we have several children whose code runs out in the next few weeks.


Resources fee

We charge £10.00 resources fee each term or £60 per year 3 – 15 hours or £15.00 per term £90.00 per year 16 – 30 hours, for extras such as fruit, Mother’s/Father’s Day, Easter gifts etc. Please remember to pay your termly or yearly fee as soon as possible.


Bank details for fees and resources are Mrs. S Robbins, Grove Pre-school, sort code 40 34 39 Account number 61126261, use the family name as the reference.

Due to COVID 19 we no longer take cash payments.


Self-registration by the children has been suspended due to COVID 19


Grove Sports and Social Club

Please support the Grove, the Grove Sports and Social club is home to Nailsea United Football club, senior, junior and ladies, Nailsea Cricket club, senior and junior, Nailsea Table tennis and has a Badminton court for hire during the day and some evenings. Skittles, pool, and darts also run in the evenings and there are big screens for most sporting events. (some of these are suspended due to COVID19 so please check with The Grove) Families are welcome at the Grove, The Green lounge is available for hire for social events and functions, Christenings, Wakes, Celebrations etc. and the sports bars can be hired for birthday or other parties, for skittles or use of the big screen for Wii or Playstation games.

The disabled toilet is now ready for use and will double up as the ladies during the day, not only allowing pre-school sole use of the ladies, but will also mean that the Grove rooms can be booked for functions during the day.

Please  look out for events on the Grove notice board, or visit their website WWW.GROVESPORTS.CO.UK (they hope to have a new website, so this address might change)



We run a private hidden group only open to current staff and Parents. This is used for updates alongside Parentmailpmx and we post photos of the children during the session and on special occasions and events. If you would like to join, please email me and I can then invite you by email. The group is by invitation only.

We have a second Facebook page which is open to all and is used to promote Grove -preschool and can be accessed by all.



Fund-raising Committee             Can you help?

I am not sure how fundraising will take place this year but if you can help in any way it would be great.

During lockdown Ella Jarrett set up a great online talent competition for the children and raised approximately £70.00 for preschool. This have been used to provide individual clip board, wallets, with crayons, pencils etc. for each child.

Many of our Fundraising committee members have now left as their children move on to school and we are desperate for new members

The Fund-raising committee meets approximately three times a year to help raise funds for new equipment, The Christmas Party, Easter Projects, and the Summer outing. Not sure how this will take pass this year possibly by Zoom

The Fundraising committee also helps at the Christmas party and concert. The Committee is desperate for new members and Parents/carers who are willing to go on a list of helpers willing to provide/prepare food for the Christmas party, crisps, sandwiches, etc. and for other Fund-raising events. Again not sure if we will be able to put on these events


The staff arranges a photographer during the spring term and raises funds from orders for nametapes and receives free books when orders are placed with the book clubs (leaflets are sent out each term). Money raised from Fund-raising events is used to purchase replace equipment, to help fund the Children’s Christmas and leavers parties and to cover the cost of the annual summer outing.


Please complete and return the slip below if you can help.



I/we would like to join the Fund-raising Committee    Name/s……………………………………………………………………


I/we would like to go on a list of helpers                              Name/s…………………………………………………………………….



Parentmail newsletters, reminders etc.

We are trying to cut down on the amount of printing to parents and will in future use parentmail to keep in touch with parents. The newsletter can also be viewed on our web site   for other family members, child minders, etc. who would benefit from a newsletter/updates please give their details below and I will add to Parentmail.  I have sent out registration emails for all parents with an email address if you have not received an email from Parentmail asking you to register please let me have updated/clear email address here.

Please note updates will be via Parentmail or/and on our Facebook page


Child’s name/s


Email address                                                                                       Parent’s name


Email address                                                                                                    Other carer/child minder  

Name relationship to child………………………………….

Is this person aware that you have shared this data with us and have given you permission to use Yes/No please delete.


Parentmail registration sent to this email address.                                                         Yes   !    No  ! 


Tapestry Online Journal


Email address                                                                                                   Parent’s name



Email address                                                                                        Parent’s name                      


Hidden Facebook page


Please add the email address that you used to set up Facebook if you would like to be invited


Email address for Facebook                                                                                               Parents name


Email address for Facebook                                                                                               Parents name